A multi-host meeting is a type of meeting link where more than one team member will join the meeting with a client. Remember that a multi-host meeting will pool team member's availability and only show times to clients when all hosts are available.
Imagine yourself as one of several panellists conducting an interview. In such cases, it's crucial to consider the availability of all panellists before showing interview slots. This is where multi-host meetings come into play, ensuring seamless coordination among all participants.
Each team member has the flexibility to set their own availability, giving them complete freedom in their work schedule.
Let's discuss a few examples to understand better how multi-host meetings work.
Example 1: Let's say there's a multi-host meeting involving two team members, John and Mary. John is available from 9:00 AM to 5:00 PM, while Mary can only join from 01:00 PM to 11:00 PM. In this scenario, when clients view the meeting link calendar, available slots will be displayed from 1:00 PM to 05:00 PM, because that's when both John and Mary are available together.
Example 2: Now, let's consider a scenario where both John and Mary have same availability, both being free from 9:00 AM to 10:00 AM. In this case, the meeting link calendar will show a single slot available from 9:00 AM to 10:00 AM. However, this slot can only be booked once because both John and Mary will be hosting that meeting together.