The purpose of a scheduling link is to allow clients to schedule a meeting with the host at a convenient time. The host can create a scheduling link and set their availability hours. The clients can then pick a time based on the set availability, and the host can have a meeting.
Adding a new scheduling link
Click on the Scheduling links tab from the left sidebar.
Click on Add new scheduling link button.
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The host can choose from four meeting types while creating a meeting.
One-on-One meeting type enables clients to book a meeting solely with the host.
Round Robin meeting type evenly distributes meeting slots among team members to ensure fairness and balanced scheduling. Please see the article on Round Robin for a detailed understanding.
Multi-host meeting type allows more than one member of your team to join the meeting with a client. This article has more details about article on multi-host meeting.
Group meeting allows more than one client. The host can set the maximum number of clients to accommodate in one time slot. Check this to help article to know more about group meeting.
Scheduling link restrictions
Uppercase letters are not allowed.
Consecutive hyphens are not allowed in the scheduling links, like "meeting-with-{host name}".
These words are not allowed: admin, availabilities, calendar, login, logout, meetings, payment, scheduled meetings, and settings.
No leading or trailing whitespace is allowed.
No special characters like #, @, $, etc. are allowed.
Scheduling links should not begin or end with a hyphen, like '-link' or 'link-'.
Using hyphens or underscores is allowed to separate words in the link.
Scheduling links need to be unique
Every scheduling link created by the host needs to be unique so that it can be properly identified and tracked. If the link choosen has already been taken, the host will be prompted to select a different one.
While links can be reused after a meeting is deleted, there’s one exception: if the deleted meeting still has upcoming bookings, the link will be temporarily locked. In such cases, the host needs to wait until all associated bookings are completed before they can reuse the link for a new meeting.
The main purpose of a scheduling link is to make it easy for the clients to book a meeting with the host at a time that works for both of them. The host simply creates a link, defines their availability, and the clients can select a time slot that fits their schedule.
Enable password protection for scheduling link
If the host wants their scheduling link to be accessible to specific clients, ensuring it stays private while remaining accessible to the intended clients, the host can set password protection.
Visit your scheduling link page.
Click on the scheduling link.
Click on the What tab.
Enable password protection toggle.
Enter the password.
Click on Save changes.